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“Time is money” and as a business owner who can’t afford to waste time, it’s important to plan your days accordingly.
As an entrepreneur, free time is a rare luxury. There are nearly always tasks to complete and deadlines to meet. Realistically, you probably have between 8 and 12 hours each day to get work done – maybe 14 at a push – and still, there never seems to be enough hours in the day for busy business owners…
We have put together 5 practical ways in which you can add hours to your day.
- Don’t have meetings for the sake of meeting. Meetings with no planned agenda distract staff from their work and are a drain on company productivity. However, some meetings are vital. Try to limit the amount of time that employees spend in meetings that are unplanned, not generating sales or strengthening relationships with clients.
- Proper preparation. Before you shut down your office for the day, prioritise the tasks you need to get done the next day. The next morning, you’ll be able to get started straight away. By preparing properly, you have created a plan for when and how you’ll accomplish tasks on your to-do list.
- Create ‘priority time’. Do something that will create time for you to get things done without distractions – for instance, logging out of your email account for a few hours a day. Switching to and from your inbox can eat up a lot of time and lure you into replying to emails that don’t necessarily need to be actioned immediately. These focused periods of time may turn into your most productive hours of the day.
- Take short breaks to recharge. You may actually be killing your productivity by not taking regular short breaks. It may seem like you are more productive pushing through and trying to get more done without stopping, but a short five-minute break every hour, allows you to recharge and return to the task at hand with a fresh approach. Even better: try to fit a little physical activity into your routine; cardio activity can boost creativity and productivity – even if just by shifting focus.
- Automate routine tasks. Time-consuming tasks, such as scheduling shifts, answering social media queries, accounting or invoicing can take up many hours of your day, but could be streamlined. Have a look at free or affordable tools or software which can automate or simplify these routine tasks. Many tools are free, while others come at affordable rates.
As a small business owner, every minute of your day is precious and you need to stay focused. However, with proper planning you should be able to set some time aside, even if it’s an hour during the week, to enjoy downtime or schedule important meetings with potential clients.